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Holiday Cards 101: How to Get the Most Out of Your Family Photoshoot

  • Writer: Rodnesha Green
    Rodnesha Green
  • Oct 22
  • 4 min read

The holiday season is a time for joy, celebration, and, of course, capturing those precious family moments. However, planning a family photo shoot can often feel overwhelming. From coordinating outfits to managing kids and pets, the logistics can quickly become a source of stress. Follow this guide for a seamless, enjoyable shoot and concentrate on capturing gorgeous memories for your holiday cards.


Cardkive wants to help you prepare you to have the best family photoshoot this holiday season.

Holiday Cards 101: How to Set An Appropriate Timeline


To ensure your holiday photo cards arrive on time, start by working backward from your desired mail-by date. Once you have that date in mind, coordinate the following:


  1. Book A Photographer: Secure your photographer well in advance to avoid last-minute stress. Ideally, start this process 3-4 months ahead of the holiday season.

  2. Select A Shoot Date: Choose a date that allows ample time for proofing and printing. An optimal session date would be 6-8 weeks out from your mail-by date.

  3. Editing & Proofing: Allow at least a week for the photographer to edit and send proofs. Then, be sure to give yourself ample time to make your photo selections.

  4. Order Holiday Photo Cards: Plan to order your cards at least 2 weeks before you want to send them out.


Timing is crucial. When picking a date and time, aim for golden hour for the best light and avoid your toddler’s nap window. If you're shooting outdoors, have a backup plan for rainy or snowy weather.


Logistics That Save the Session

Understanding the logistics of your shoot can save you time and stress.


  • Permits & Location Rules: Check if there's any need for permits at your chosen location and familiarize yourself with any on-site rules.

  • Parking & Walking Distance: Consider how far you'll need to walk from the parking area to your shoot location.

  • Have a Weather Strategy: Prepare for the weather with layers, hand warmers, towels, umbrellas, back-up clothes, etc.


Different locations, such as the beach, city, or woods, come with their own considerations, so plan accordingly.


Countdown to Awesome Family Photos


T-48 Hours: Confirm Outfits, Steam Clothes, Pack Bag

Two days before the shoot, confirm everyone's outfits. Focus on coordinating colors and styles rather than matching. Steam the clothes to remove any wrinkles and pack a bag with snacks and essentials.


T-4 Hours: Snacks, Naps, Glam Buffer, Route & Parking Check

Four hours before the shoot, ensure everyone has had a snack and a nap if possible. Allow for a "glam buffer" - time for hair and makeup. Check your route and parking situation to avoid any last-minute surprises.


On-Set: Greet, Quick Kid Warm-Up, Shot List, Fun Prompts, Wrap

When you arrive at the location, greet your photographer. Discuss your shot list, and find out how you can help the shoot run smoothly. Give kids time to warm up to the environment. Use fun prompts to engage the kids and keep the atmosphere light.


Preparation is key when it comes to creating memorable holiday photo cards. With this guide, your photoshoot can end up being just as enjoyable as the photos you get!

What to Bring (The Compact Kit)


A well-packed kit can make all the difference. Here’s a concise list of essentials:


  • Essentials: Wipes, lint roller, tissues, clips, and safety pins for any wardrobe malfunctions.

  • Kids/Pets: Snacks, water, non-messy treats, small bribes, and a leash for pets.

  • Comfort: A blanket for sitting, comfortable shoes, a backup sweater, and hair tools for quick fixes.


For a checklist you can take with you, click & download the CARDKIVE document below.


Managing Kids (and Grown-Ups Too)


Keeping kids engaged during the shoot can be challenging. Use micro-prompts and games to keep their attention. Rotate in short bursts of activity (e.g., a dance party) to prevent boredom, and celebrate small victories to keep spirits high.


The Golden Rule of Family Photos: Keep It Fun!


Incorporate a playlist of favorite songs to create a lively atmosphere. Encourage movement poses and set aside a 10-minute block for “candid only” shots. This can lead to some of the most genuine moments captured on camera.


When it comes to family photos, do your best to prepare ahead. But the best thing to remember is to have fun making these memories with your family. That's what will make your holiday cards shine!

After the Shoot


Once the shoot is complete, shortlist your favorite images while proofing your session. Align them with the preferred image orientation you want for the layout of your holiday photo cards.


Once your cards have been ordered and printed, set aside one or two copies to serve as a family keepsake. In fact, once you wrap up the holiday season, consider using Cardkive to archive all your season's greetings. This way, you can keep all the beautiful cards you receive from friends and family in one place.




A Little Preparation Goes A Long Way


With a little preparation and room for fun, your family photoshoot can be a highlight of the season rather than a source of stress. You’ve got the timeline, the checklist, and the tricks to keep everyone smiling.


Need inspiration for themes or ideas for posing? Check out our earlier guide, Holiday Cards 101: Poses, Outfits & Packing List for Family Photos.


Here’s to capturing the moments that matter and sharing them with those you love.



Happy shooting, and happy holidays from all of us at Cardkive!


 
 
 

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